Meeting the requirements of a committee
Quorum
Each meeting held must be quorate, with not less than half the committee present, and must include at least 2 officers, e.g. chair, secretary.
Frequency
At least 2 per year unless the committee decides by simple majority to hold a further meeting or meetings.
Agenda
This must be set well in advance of the meeting and everyone should have the opportunity to submit items for the agenda. Everyone should be informed how to submit agenda items. The final agenda should be sent out at least one week before the meeting.
Timing and venue
This information should be stated in the minutes and on the agenda. The convenience of as many people as possible should be considered. Start and finish times will be needed.
AGM
This annual meeting should be widely publicised in the local area and is open to the general public. All elected officers must attend, as well as the proposed new officers. The agenda should be sent out at least two weeks in advance. Outgoing officers will present their annual reports.
